TITLE: Studios Coordinator/Preparator
DEPARTMENT: Education & Exhibitions
REPORTS TO: Manager, Visitor Programs
TYPE OF POSITION: Full-time, Non-Exempt, Monday-Friday, Occasional weekends
The Studios Coordinator/Preparator at The New Children’s Museum is a key member of the Education and Exhibitions team. The person in this position is responsible for coordinating and executing the preparation, installation, and maintenance of all physical components in the Museum’s art studios. This role requires project management skills as well as hands-on fabrication and art-making skills. The Studios Coordinator/Preparator works closely with the Manager, Visitor Programs, Programs Lead, and Teaching Artists to plan, design, and build high-quality studio environments and supports our team by providing the proper tools and supplies to deliver arts engagement in order to fulfill the Museum’s creative mission and vision.
The Studios Coordinator/Preparator must be able to develop and execute ideas to support the Education and Exhibitions team, demonstrate efficient and thorough work practices, and devise solutions to different work challenges in a fast-paced, interactive, public setting. This person must enjoy working as a leader and team player alongside creative staff. The best candidate has excellent communication skills and is able to work professionally with all levels of Museum staff. The ideal professional should have an interest in art and design, a strong connection with the local arts community, understand the needs of children of all ages and their caregivers, have a passion for children’s education and welfare, and respond to the Museum’s mission and theory of change.
Studios Project Coordination
- Coordinate, execute, and maintain the vision and objectives for all hands-on studios.
- Implement project planning tools to oversee multiple and concurrent projects, timelines, budgets, and expenses.
- Coordinate interdepartmental calendars, communication, and requests for studio installations.
- Support Manager with organizing and facilitating external partnerships with artists and other professionals.
- Regularly prototype and evaluate studio projects and accompanying physical structures (furniture, tools, equipment, and props).
- Work closely with the Programs Lead to ensure that project development materials by the Teaching Artist team is organized and supported for training and execution.
- Facilitate project planning meetings with teammates.
Hands-on Fabrication Duties
- Design and fabricate studio environments that may include furniture, interactives, props, shelving, and other display components.
- Perform on-going repairs and maintenance in studio environments.
- Oversee and participate in design, build, and installation projects by external partners.
- Organize and lead studio turnovers and installations.
- Facilitate shop trainings and establish woodshop/storage procedures with the Exhibitions and Facilities Teams to ensure that all front and back of house studio spaces are safe and well equipped.
- Maintain storage and woodshop in a clean and safe working condition as stated in the Workshop Policies and Procedures manual.
- Oversee all art supplies and physical elements in the studios including the back of house storage.
- Perform regular checks on safety, cleanliness, and materials inventory.
- Oversee all supply ordering, shipping and receiving, and tracking new and current vendors.
- Supervise part-time staff, volunteers, and interns performing materials preparation and special projects.
- Observe visitors in the studios to evaluate and share visitor experience data with the team.
- Support Teaching Artists with furniture load in/out for facility events.
- Act as back up to Managers and Leads as needed.
- Attend staff meetings and interdepartmental meetings as required.
- Facilitate and receive art supply donations from local community members and organizations.
- Assist Education and Exhibitions programs and team members as needed.
- Participate as alternate to Manager in the Museum’s Safety Committee.
- Handle emergency situations (when necessary, call 911, contact Senior Staff, ensure incident report is completed).
Bachelor’s Degree is required. A concentration in Art, Design or related field is highly recommended.
Experience and Characteristics
- Minimum of three (3) years’ experience in planning and executing projects ideally for a museum, theatre, school or other large organization serving a participatory, public audience.
- Broad knowledge of art-making processes, carpentry, metal-working, materials and techniques.
- Expertise with power tools, drills, saws, scissor lifts, building practices and construction methods.
- Experience in design software programs such as Google Sketchup and/or Adobe platforms.
- Knowledge of vinyl printing software and vinyl application.
- Ability to work in a woodshop with knowledge of safe work practices; OSHA training will be required within 90 days of hiring.
- Experience working in an office and setting; Microsoft Office experience required.
- Must be a positive team-player with demonstrated ability to work collaboratively.
- Dedicated and comfortable working in an environment with children and the general public.
- Ability to work well under pressure with conflicting demands.
- Creative, adaptable, dependable, and self-directed.
- Knowledge of the local arts community is desired.
- Able to work weekends, evenings, holidays, and overtime as needed.
- Bilingual/Spanish-speaking a plus.
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, see and hear. The employee is required to stand, walk and lift or move up to 30–50 pounds; occasionally lifting up to 100 pounds. The employee must be able to verbally communicate in a concise manner. Specific vision abilities required by this job include close vision and working at a video display terminal.
The majority of work is performed in an office environment with attendant noise level and requires observance of safe work practices, fire regulations, and avoidance of falls, trips and similar office work hazards. Due to the nature of the position, some weekend and evening hours will be required.
Please submit your resume and salary requirements along with a thoughtful cover letter that clearly describes how your skills and experience meet the qualifications of this position. Please be sure to explain your interest in pursuing or continuing your career in the non-profit sector. Additionally, please submit a digital portfolio of at least five images of completed projects that demonstrate the required fabrication experience for this position. Email cover letter, resume, salary requirements, digital portfolio, and three professional references to firstname.lastname@example.org and reference “Studios Coordinator/Preparator” in the subject line. No phone calls, please.